Privacy Policy

Effective Date: 01/01/2025

Full Circle Yoga & Therapy ("we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend classes, or utilize our services, in compliance with applicable local, state, and federal laws—including but not limited to the Health Insurance Portability and Accountability Act (HIPAA), Utah Consumer Privacy Act (UCPA), and general best practices for U.S.-based healthcare and wellness websites.

1. Who We Are

Full Circle Yoga & Therapy provides mental health counseling, yoga and wellness classes, workshops, and community-building events. We are based in Salt Lake City, Utah and our website is accessible at www.fullcircleut.com.

If you have any questions or concerns about this policy or our practices, please contact us:

Full Circle Yoga & Therapy
1719 S. Main Street
Salt Lake City, UT 84115
Email: hello@fullcircleut.com
Phone: 385-528-2950

2. Information We Collect

We collect personal and non-personal information through our website and during the course of service delivery.

a. Personal Information (PII and PHI)

When you use our services, including booking classes or scheduling therapy appointments, you may provide us with the following types of information:

Name
Email address
Phone number
Date of birth
Mailing/billing address
Health-related data (subject to HIPAA)
Emergency contact details
Insurance information (if applicable)

b. Automatically Collected Data (Cookies and Tracking Technologies)

When you visit our website, we may automatically collect certain information, including:

IP address
Browser type and version
Device type
Operating system
Pages visited
Time spent on the site
Referring website

We collect this information via:

Cookies
Google Analytics
Third-party integrations (such as Wellness Living, Square, or Simple Practice)

3. Use of Your Information

We use the information we collect for the following purposes:

To provide, manage, and improve our services
To schedule and manage appointments, classes, and events
To communicate with you regarding updates, reminders, and promotions
To comply with legal and regulatory obligations
For billing and payment processing
For internal analytics and marketing performance tracking
To secure and monitor our website against malicious activity

4. HIPAA Notice of Privacy Practices

If you receive mental health services from our licensed clinicians, your personal health information (PHI) is protected under HIPAA. This includes information you provide during intake, therapy sessions, and ongoing treatment.

Your Rights Under HIPAA:

You have the right to access and receive a copy of your health records.
You have the right to request corrections to your records.
You have the right to request restrictions on disclosures.
You have the right to receive an accounting of disclosures.
You have the right to file a complaint if you believe your privacy rights have been violated.

We only share your PHI with your written consent, unless required by law or for necessary treatment, payment, or healthcare operations.

5. Sharing and Disclosure of Information

We do not sell or rent your personal data. We may share your data with trusted third-party service providers for the following purposes:

Website hosting
Email communications (e.g., Mailchimp)
Scheduling and appointment management
Payment processing
Analytics and performance tracking

All third-party services are contractually obligated to protect your data and comply with applicable laws and privacy frameworks.

We may also disclose your information:

As required by law, subpoena, or legal process
To report abuse, neglect, or imminent harm (as mandated by professional ethics and law)
To defend our legal rights

6. Cookies and Tracking Technologies

By using our website, you consent to the use of cookies and similar technologies. These are used to:

Enhance user experience
Analyze site traffic
Store user preferences
Deliver relevant marketing messages

You may manage cookie settings through your browser preferences or opt out using the "Do Not Track" settings.

We currently use:

Google Analytics
Facebook Pixel (if applicable)
Cookies for session management

Note: Disabling cookies may affect some functionality of the website.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information against loss, misuse, unauthorized access, or disclosure. These include:

Secure Sockets Layer (SSL) encryption
Role-based access control
Secure platforms for telehealth and scheduling
Regular data backups and monitoring

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

9. Your Choices and Rights

Depending on your location and the nature of the data collected, you may have the following rights:

Access to your information
Correction of inaccurate data
Deletion of your data (subject to legal limitations)
Opt-out of email marketing at any time

To exercise these rights, contact us at hello@fullcircleut.com.

10. Children’s Privacy

The information publicly available on our website is not directed to individuals under 13 years of age, and we do not knowingly collect information from children without verifiable parental consent.

11. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites.

12. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

13. How to Contact Us

If you have any questions or concerns about this Privacy Policy or your data: